Pro-tip: When you archive email in folders, most email programs will allow you to customize how long you want messages to be saved – so it is worth exploring these options. Using this method won’t take you to Inbox Zero, but you will ensure that your inbox mostly only contains emails that need follow-up and that important emails are archived where you can easily find them later. And if you’re sure you won’t need it down the road, delete the email immediately. If there is no to-do in an email but you still need the information it contains, save it by moving it to a topic folder. If you don’t have the time or other required resources to deal with a message immediately, leave it in your inbox but mark it with a flag or a star (depending on your email program) so you remember that it needs your attention. to reply, delegate or carry out a task, perform that action immediately -and then either delete the message or archive it by moving it to the appropriate folder. Whether you are sorting through your work emails or personal inbox, you may find it most useful to create folders based on a specific topic, like “Titan project,” “Sales meeting” or “School board.” When incoming emails arrive relating to one of these topics, check to see if they require any action on your part or contain useful information you will need later. Take a look at the type of messages you receive. How can I use folders to organize my email? Topic-based email folders This means getting to know the organizational features of your inbox, like folders, filters and flags, and applying them effectively. Your main goal should be a system that will let you sort through and prioritize incoming email messages and find them when needed. There are lots of email management strategies out there – like Inbox Zero, a strict approach to keeping your email inbox almost empty at all times, or the OHIO method of “only handle it once.” However, you won’t be able to stick to any clean-inbox method if it’s not right for you.
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